Library - A table used for document storage. List - A table with a column and row structure, like tables in Word or an Excel sheet, but with added SharePoint features like versioning, indexing and SharePoint content approval functions, as well as the ability to add workflows. Site - A containers that holds lists and document libraries. When developing your SharePoint information architecture, it’s important to understand these key terms: Create a solid SharePoint information architecture: sites, libraries and lists You can also create new terms to better suit your purposes. SharePoint offers some default tags, called terms. By adding tags that indicate the content and value of a document or site, you make it much easier to find and interact with. Metadata is very useful for all content on your SharePoint site. If separate pages have identical sub-pages, the naming conventions should be similar. If the intranet gives a user the same options on separate pages, the taxonomy should be the same. Similarly, parallel content should share naming conventions. If these titles are misleading, even experienced users can get lost on the site. Be clear and consistent by looking at the names of subsites, menu options and other things, users should immediately understand what's in front of them. Define your site’s taxonomyĬhoose a set of naming rules to use on your site. It can also help you identify stale data on your SharePoint site so you can archive or delete it. This data discovery and classification process will help you limit access permissions in accordance with the principle of least privilege. For this purpose, you can use third-party tools like Netwrix Data Classification. To protect the data on your SharePoint, you need to identify all valuable assets stored there, such as health service numbers and credit card numbers, and classify them using data classification best practices. Identify and classify the data you store in SharePoint and SharePoint OnlineĪpplicable for SharePoint and SharePoint Online 
Here are the top SharePoint document management best practices for making the most of your SharePoint and improving both security and business performance. SharePoint and SharePoint Online Document Management Best Practices
Here are the SharePoint best practices and SharePoint Online best practices for document management and administration that will help you to achieve these goals and get the most from your investment. However, in order to be effective, the SharePoint solution has to be properly configured and secured. It provides organizations with the information management, collaboration, workflow and data integration capabilities they need to drive their business processes forward. Microsoft SharePoint is the premier information management and sharing platform.
SharePoint and SharePoint Online Best Practices.
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